Event Transportation

Welcome to our Event Transportation Terms page. At HYRYDE, we strive to make every event experience seamless and stress-free. This page outlines the specific terms and conditions related to our event transportation services, ensuring that both parties have a clear understanding of expectations and responsibilities. We take pride in delivering reliable and professional service, and these terms help set the framework for a smooth experience.
We encourage you to review these terms to be fully informed about our event transportation policies.

For HYRYDE’s Event Services, the following tailored terms and conditions are proposed to ensure a commitment that aligns with your brand’s commitment to quality and customer satisfaction.

Event service bookings should be confirmed by the customer in writing, detailing the specific requirements of the service. HYRYDE will provide a confirmation of the booking along with the itinerary and any agreed-upon special requests.

If a booking is cancelled up to 4 weeks prior to the event, HYRYDE offers a full refund or a transfer of credit for a future event. Cancellations made less than 4 weeks before the event incur a 100% cancellation fee based on the estimated total invoice value.

For event services, a deposit of 70% of the estimated invoice value is required in advance, with the remaining balance due after the event’s completion. Payment can be made via BACs, credit/debit cards and is charged in GBP, EUR, or USD, excluding taxes.

Requests to reschedule or change details will be accommodated where possible. Charges may apply according to the cancellation policy.

If changes are made to the booking, such as upgrading or downgrading the vehicle type within the set cancellation period, full charge for the original booking will still apply.

All fares are subject to change but will be communicated and agreed upon before the service is provided. 

Any additional services or changes requested after the initial booking may incur additional charges.

A service fee of 20% will be added to the invoice.

For groups of 10+ more travellers, additional 10% administration fee will be added. Please note, extra charges may be incurred for additional stops, waiting times, or last minute changes to the itinerary.

For event services that include meeting and greeting, there is a required 2-4 weeks’ notice. Different time frames apply to different services & countries, such as airport arrivals and gate services.

HYRYDE offers a 60-minute grace period post flight landing time before waiting charges apply. For non-airport pickups, a 15-minute grace period applies.

Certain services may include additional charges such as holiday surcharges, night surcharges, or for services provided outside of standard hours.

HYRYDE is not liable for delays or loss of personal property and maintains the right to refuse service to any passenger whose conduct is deemed inappropriate.

HYRYDE chauffeurs are highly trained professionals who prioritise safety and discretion. All chauffeurs undergo extensive background checks and are required to maintain confidentiality regarding client activities and conversations.

HYRYDE’s fleet consists of late-model, luxury vehicles that are regularly serviced and maintained to ensure reliability and comfort. Each vehicle is thoroughly cleaned and prepared before every event service.

HYRYDE offers standby vehicles for events to ensure immediate availability and flexibility. The minimum hire period for standby vehicles varies by country, accommodating 8, 10, 12, or 24-hour blocks as per local regulations and operational capabilities.

For hires of 24 hours, HYRYDE implements chauffeur rotation to comply with legal working hour restrictions and to guarantee service quality and chauffeur alertness. This ensures that clients receive continuous, reliable service while also upholding the welfare of our chauffeurs.

The chauffeur has discretion over vehicle speeds and routes based on road and traffic conditions. The route taken may not necessarily be the shortest, if not agreed upon prior to the journey.

Services for passengers with disabilities are available upon request, with vehicles equipped to ensure a comfortable experience.

In case of complaints, HYRYDE has a procedure that involves logging the issue in their CRM system and keeping the customer updated until the resolution.

For events requiring overnight stays for chauffeurs, appropriate accommodations are to be provided or arranged by HYRYDE as per the agreed standards.

HYRYDE endeavours to accommodate special requests, which should be communicated in advance for the best service.

For large-scale events, HYRYDE will provide on-site coordination and direction to manage complex logistics. Additional fees will apply.

Real-time communication is ensured throughout the event, including pre-event calls and consistent updates until the event’s conclusion.

HYRYDE maintains a strong commitment to passenger safety, with comprehensive insurance coverage and adherence to safety standards.

HYRYDE is dedicated to maintaining the privacy and confidentiality of all passengers, especially corporate executive travellers.

HYRYDE is not liable for failure to fulfil its obligations due to causes beyond its control, including but not limited to acts of nature, labour disputes, or disruptions in transportation networks.

Disclaimer

This set of terms and conditions is designed to protect both HYRYDE and its clientele, ensuring a clear understanding of service expectations for Event Services. It is crucial to review and customize these terms to align with HYRYDE’s operational policies and legal requirements.

Additionally, our service is subject to availability. While we strive to accommodate all requests, there may be limitations on the number of chauffeurs and vehicles available for a given date and time.