When you are travelling on behalf of your company, it can be extremely difficult to sustain an efficiently managed schedule. Frequent business travellers feel that there are not enough hours in the day, and when there are multiple appointments and work to juggle, it can make finding spare time even harder.
It only makes sense that how you spend time travelling can have a massive impact on the success of your trip, as well as your personal health and well-being. To get the most out of your trips, you need to manage your schedule efficiently. Read on as we discuss in this infographic some tips that can help you achieve that.
- Sync Your Calendar Across Devices
Smartphones these days come with a pre-installed calendar app which you can sync to your other devices as well. If you schedule a new meeting with your calendar app, make sure that you are logged in so that it can also be synced to your other devices as well. That way, any changes will automatically make so chances of missing or confusing one appointment from the another is minimised. If you are unsure how to set this up, you can ask the IT department at your office days before your trip.
- Stay in Touch with Someone in the Office
Finding a decent Wi-Fi connection in an unfamiliar place can be difficult, so you need to make sure you have a designated co-worker back in the office who can help you with scheduling while you are away. Speak with them before you travel, and make sure they have access to your calendar, and then inform any clients or co-worker whom they should get in touch with if they cannot reach you.
- Have a Flexible Schedule and Update People In Case of Changes
You need to keep your schedule so that you will have enough time for unexpected. If a client cancels tomorrow’s meeting, or your flight out gets delayed, you have to make sure you react quickly and update your plans accordingly.
When you are away from the office your team and co-workers, rely on having an up-to-date record of your plans. If you fail to update your plans immediately, it could cause confusion or even the possibility you may miss out on other opportunities. If you are unable to make the changes yourself, then get in touch with your co-workers as soon as possible so they are aware of the situation and can field calls and emails or schedule alternative meetings as necessary.
- Regularly Check in With Clients and Co-Workers
It is critical while that you stay connected with others who are affected by the changes in your trip. Update your clients on your progress while you travel, and make sure they are aware of your schedule requirements so that your other plans for the trip will not be affected negatively. Even if your travel is going to plan, call or email into your office to check that nothing has changed and that you are still on track with your current schedule. Regular communication is key to effective schedule management when you are on the move.
When you need reliable ground transport to keep you on the right track with your carefully planned schedule, you can trust what Hyryde can deliver. Our professional chauffeurs will ensure that you get to your next meeting, to catch that flight, or to the big dinner event with clients with zero stress and hassle. You can enjoy complete peace of mind that we will get you wherever you need to be – efficiently and in the utmost comfort and luxury, every time.
To learn more about our chauffeured ground transport, please visit our website at www.hyryde.com.