Aspiring business travellers have the advantage of the best travel managing tools available which developed and honed by seasoned travellers. But even with these tools. it is still essential for companies to invest in quality training for aspiring business travellers not only to ensure the success of the trip, but also to meet their duty of care obligation.
Mastering the art of successful business travel can be daunting, and first-time travellers may be intimidated by a new environment and routine daily disruption. In this infographic, we detail six pointers on how first-time travellers should manage their business trips.
- Set the Right Attitude
– If a business traveller is well-conditioned physically, mentally and emotionally, they can function productively on their goal on the trip. There are a lot of irregularities during flights and hotel accommodations; that is why during training, a business traveller should be eager to learn the skill to manage the right attitude towards a risky situation.
Keep also in mind that not all business deals might come into fruition during overseas trips but having the right mindset towards every presentation and giving your best effort will give the impression that the company that you present is one of a kind.
- Know How to Handle your Travel Funds
– Most companies have a specific policy on how much travellers can spend on things like meals or other needs. Old school domestic travel budgets might be designed around the GSA’s recommendation on travel per diem: how much a traveller can expect to reasonably spend on accommodation and meals per day during a trip, based on average prices in a given city or state.
The problem, of course, is the use of the words “domestic” and “average,” which doesn’t paint a clear picture for your employee. Avoid the dread of compiling your expense report by keeping all receipts in an envelope in your wallet, purse, or briefcase. This will make it easier to keep track of what you spent and when, so you avoid paying out of pocket for business expenses.
- Join Frequent Traveler Programs
– Customer loyalty programs, a.k.a. Frequent traveller programs, allow road warriors to accrue benefits based on expense and activity levels throughout your travel. Applications have increased incentives based on traveller tenure so register for the program with personal information, so your account continues even if your employer changes.
- Understand the Rules of the Road
– You need to understand the rules, i.e., your company’s Travel & Expense policy, to succeed at business travel. Your employer or client should already have a system. If a T&E policy does not exist, clarify the expense approach for this trip in advance via email.
Essential points to clarify are: per diem (daily allowance) versus actual expenses; nightly hotel rate (inclusive of taxes); airline fare restrictions; ground transportation guidelines; Internet costs; meals, particularly a lunch reimbursement; and exceptions to the policy (Are there any? What documentation is needed?).
- Choose Functional Travel Equipment Over Form
– Your choice of equipment will impact your travel experience more than many other considerations. Suitcases and business cases top the list of business travel equipment, but the list of kit does not stop there: Laptop. Tablet. Mouse. Toothbrush. Ink Pen.
These items and hundreds more will end up hopscotching destinations with you. Make an informed choice based on your end goal. When all else is equal, choose function over form.
- Dress for Your Business Travel Purpose
Dress codes can vary, and you may need clothes you would never have considered. A suit can cover a lot of situations, but it’s not so great at the golf or tennis event your boss wants you to play in.
If you are an aspiring traveller and wants to know more about different topics about recent business travel, you may check out our website at www.hyryde.com.
If you are looking for chauffeur car services that can help you plan ahead of time for your business travels, you may contact Hyryde today at (UK T) +44 20 7117 6023 (USA T) +1 855 901 0303 or email us at email@example.com.